Position title
Payroll Benefits Administrator

Reporting to the Manager of Human Resources, we are seeking a Payroll & Benefits Administrator to join our Human Resources Department. This is a full-time position and is required to work on site in our Burlington location. The Payroll & Benefits Administrator is responsible for processing a company bi-weekly payroll for hourly and salaried paid employees along with the administration of the company benefits plan.

  • Prepare and administer payroll for salaried (approximately 60 employees) and hourly (approximately 140 employees.
  • Audit payroll related reports for accuracy.
  • Reconcile and analyze the payroll registers.
  • Investigate and resolve payroll issues.
  • Responsible for all year-end functions, including but not limited to T4s, T4As, T2200s, WSIB returns and EHT.
  • Liaison with third parties, set up and administer compliance garnishments.
  • Prepare monthly remittances and cheque requests for garnishments, WSIB, etc.
  • Process all earnings (regular, premiums, vacation pay, allowances, increases, retroactive, adjustments and other special payments) in a timely and accurate manner.
  • Calculation and reconciliation of vacation, compensation and sick leave banks and payments.
  • Open Short-Term Disability (STD) and Long-Term Disability (LTD) claims and RRSP remittances.
  • Maintain detailed records and documentation of payroll and benefits functions for audit purposes, in accordance with statutory requirements.
  • Input new hires, rehires and terminations and make any changes regarding employee records (change of address, income taxes, bank account, benefits administration, etc.).
  • Generate and process records of employment, income tax forms and remittances.
  • Generate and process monthly, quarterly, year-end and ad hoc reports as required.
  • Ensure system integrity and work with HR on various projects (such as HRIS workflow, position mapping, etc.).
  • Respond to all inquiries from employees, Service Canada and other regulatory entitles related to payroll.
  • Prepare and distribute employee communications (employment confirmation letters, information and other office duties as assigned).
  • Payroll Compliance Professional (PCP) designation is preferred
  • 3 to 5 years’ experience with a preference in a manufacturing environment.
  • Experienced and proficient in working with ADP Workforce Now is preferred.
  • Must have some finance experience with payroll entries.
  • Sound comprehension of statutory deductions, code set up, and group insurance.
  • Advanced proficiency with MS Office software, particularly Excel.
  • Must be able to handle confidential information in an ethical and professional manner.
  • Strong attention to detail and a high degree of integrity and accuracy along with excellent time management and organizational skills.
Job Benefits

Pollard Windows & Doors offers an array of Total Rewards to recognize loyalty, longevity, and passion for the work we do:

· Paid vacation entitlements that increase with seniority (subject to eligibility)

· Competitive total compensation package

· Group health and benefits plans (includes medical, dental, and prescription medication, subject to eligibility)

· Profit Sharing Program (subject to eligibility)

· Professional development opportunities

· Paid sick leave (subject to eligibility)

· Employee and Family Assistance Program (EFAP)

Employment Type
Job Location
1217 King Road, Burlington, Ontario, L7R3Y3, Canada
Date posted
July 8, 2024
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